Adobe Acrobat - a useful tool (Adobe Acrobat 4.0 in general)

Name: arunroy

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Product:	Adobe Acrobat 4.0 in general
Date:	18/12/02 (360 review reads)
Rating:

Advantages: Easy to use, No distortion of files, easy to read

Disadvantages: Not known to me

Adobe Acrobat is one of the most essential tools to exchange documents by electronic media. In India it is widely used and I have not come across any other similar software.

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Why it so popular?
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# It has small file size and independent of platform.

# PDF is a perfect system for distributing undistorted documents by electronic media. One can distribute the documents through the Internet, Intranet of organizations. Floppy / CD also can used for storing. PDF documents can be sent by Email to other users directly from Acrobat, as attachment of Email

# Added advantage is its compatibility with online navigation.

According to its guides it is independent of platform. However, other than Window I have not used PDF files in any other platform. Acrobat can convert practically any document from any application to a compact and searchable PDF File (Portable Document Format). Documents in PDF file maintain the exact look of the originals with fonts and graphics.

Acrobat Reader (Size: 8.41 MB) is free software available or may be downloaded from Adobe Web site at http://www.adobe.com. With the free Adobe Acrobat Reader 5.0, one can view and print Adobe PDF files across a broad range of hardware and software.

Adobe Acrobat software with PDF maker is not a free package. One has to purchase it. This software is required to convert files of MS to PDF document.

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System requirements
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For Adobe Acrobat 5.0 with PDF Maker - I prefer Pentium III or above with operating system Microsoft Windows. Window 95 OSR 2.0, Windows 98 Second Edition, Windows Millennium Edition, Windows NT 4.0 with Service Pack 5 or 6 (Service Pack 6 recommended), Windows 2000 are well suited. They are sup




posed to update it for XP but I have no information about such development.

Hard disk with 32 MB of RAM (64 MB is recommended) and 120 MB of available hard disk space is minimum. Additional 32 MB of space if someone go for other additional fonts. CD-ROM drive is required for installation.

For Acrobat reader 5.0 - Hard disk with 16 MB of RAM (32 recommended), 15 MB of available hard disk space. For Asian fonts (optional) additional 32 MB of hard-disk space is required. Operating system as mentioned above.

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Reading a PDF Document
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To open a PDF document –

# Click the Open button or choose File than Open. In the Open dialog box select the filename and click Open. PDF documents will have the extension .pdf and the icon.

# Double-click the file icon in your file system or explorer.

Adjusting the view of PDF documents - You can change the magnification level of a PDF document. One may set a page layout that determines whether you will see one page at a time or a continuous flow of pages. One can use view options from menu bar.

PDF document maker can set the document to open in a variety of ways with option like Full Screen, document might open to a particular page number, at a particular magnification, or with the bookmarks or thumbnails.

In case of Full Screen view, the toolbar, command bar, menu bar, and window controls are not visible. To suit your requirements you can exit Full Screen view by pressing Escape and adjust as per your choice.

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How to convert files to PDF
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The default Acrobat installation in Windows includes a macro Adobe PDF Maker that allows creating a Adobe PDF file very easily from Microsoft Office ap <
br>pl
ication
s
like Word document, Spread sheet of Excel, Power Point presentation.

One has to just press PDF Converter icon on the menu bar of application to convert MS file to PDF. PDF Converter works with Microsoft Word 97, Word 2000, Excel 97, Excel 2000, PowerPoint 97, and PowerPoint 2000 and installed automatically. By default Adobe PDF files created with PDF Maker generate tagged PDF and preserve hyperlinks, styles, and bookmarks present in the source document. Acrobat supports an extensive list of various formats including movie formats.

By pressing PDF converter with Email option will open your default Mailer after converting MS file to PDF.

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Playing movies and sound clips
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Not yet tried but writing this based on the information in the CD.

Apple QuickTime 3.0 or later, or Microsoft Windows Media Player is good enough for this application. QuickTime 5.0 or later is required for working with MPEG files. QuickTime 4.0 is included in their software package.

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Why I use PDF Maker?
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I am not a very advanced user of Adobe Acrobat so cannot share any such experience. My experience is limited to conversion of Word, Spreadsheet or PowerPoint files

# Main purpose of making PDF files is to distribute undistorted documents electronically outside the organization.

# It is very easy to convert a file to PDF and cannot be changed that easily. (Your are helpless if someone is determined to do so by making a new file with the help of Adobe Acrobat software.)

# Receiver of PDF file can cut and paste useful information to share with others. Whole document may be cut and paste to make a word (Spreadsheet or PowerPoint as well) file and one can
make nec
<
br>essary changes to s

uit ones requirements.

# Acrobat Reader is a free software so one need not feel help less after receiving files in that format. Can be downloaded from many sites.

# PDF files can be sent by Email as an attachment and it does not lose its original look. The receiver of PDF file is sure of receiving original document with right format. All hyperlinks remain active in PDF file.

This software is having option of digital signature but I have not used it so far.

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From the Dictionary
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Adobe - Brick made of clay baked in sun used for building or building made of such bricks
Acrobat - A person who can swing on a trapeze or do other feats of bodily skill and strength

So friends, software build by tested resources does all acrobatics for you to save you from forged or distorted documents.

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